Careers

We seek an enthusiastic Coordinator to act as the Recordings Department’s primary liaison, coordinating with Business Affairs, Copyright, Operations and Finance teams to ensure that audio and audiovisual releases of legacy recordings and new recording projects are completed smoothly, fully cleared and on time.

Key Responsibilities Include:

Budget/P&L Tracking:

• Administer and track recorded music budgets, including recording costs, artwork costs and other project-related expenses.
• Research and manage royalty information for artists, songwriters, producers, and other related costs to project development.
• Summarize and communicate appropriate deal terms and rates for all payees and relevant mechanical licensing requirements

Rights Research:

• Research legacy recording details and compile product history
• Review artist, producer and other rights related contracts
• Identify required third party clearances and approvals for recording projects
• Work with legal and business affairs team to understand relevant contracts 

Data and Project Management:

• Maintain accurate records of all recording projects, including contracts.
• Communicate with Artist teams and prior labels
• Organize and maintain data related to artists, projects, and releases, including metadata and track information.
• Communicate issues and assist with clearance process as needed

Qualifications:

• Has 3+ years’ experience working at a record label or equivalent music industry position, preferably in project management, label operations, or contract management
• Familiarity with various types of music contracts
• Excellent communication skills with the ability to collaborate across creative, corporate and business teams
• Solutions-oriented, proactive and comfortable working both independently and within a collaborative team environment
• Strong organizational and project management skills and excellent attention to detail

Preferred Skills:

• Experience interpreting various types of entertainment contracts including recording deals, license agreements, distribution agreements and catalog buyouts
• Experience interpreting artist, producer, and other third-party royalty provisions
• Passion for music of all styles and eras and interest in the administration and operational side of the record business

Benefits and Compensation:
We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.

We are looking for an enthusiastic colleague with a dedicated work ethic and a sharp mind who will be responsible to help assist, organize, and market its rapidly growing portfolio of iconic music rights. This role reports to the Asset Coordinator, VP of Creative Marketing and the Asset Manager.

Job Function & Responsibilities to include but not limited to the following: 

To help assist, organize, and market its rapidly growing portfolio of iconic music rights. More specifically, responsibilities will include the following:

• Assist on delivery, quality control and management of all owned media and marketing assets to both internal and external partners. The assets you will work with are the foundational content that our recorded projects and marketing campaigns are built on. Working closely with Primary Wave’s V.P. Creative Marketing & Asset Manager, Campaign Managers, Creatives– you will be immersed into the day-to-day operations ensuring all owned assets, projects and marketing assets get ingested, archived, prepped, and catalogued properly.
• Responsible for in ingesting, onboarding, organizing assets, including, but not limited to: audio, video, photographs, documents, and physical artifacts.
• Collect and integrate metadata into digital Smart Vault system across all estate clients in an effort to create stronger searchability and connections between assets. This includes transcribing metadata from media boxes, researching dates, locations, and setlists online, and notating conditions of the physical asset as well as the digital archive of the original source
• Work with members of the Assets & Archives team in achieving an entirely digital archive that ties directly to original source physical assets
• Inbound and catalog assets from new acquisitions into our archives system ensuring the accuracy of asset delivery from seller
• Assist in any and all advancements in the physical vault including but not limited to organization techniques, searchability improvements and additional storage solutions
• Organize, scan, and ingest legal files, contracts, and correspondence into a searchable database in an effort to support Business Affairs team
• Identify key assets and IP to assist with marketing ideas and rights. Creative new projects and packages breathe new life into the copyrights not only from a marketing standpoint but also from a revenue prospective.
• Ideate and work closely with Asset Manager and marketing team on the development of original music-centric media content (album projects, film, tv, podcasts, etc…)

Physical Activities:

• This job is performed under general office conditions
• This job position will be performed on site in our NJ Vault and in our New York Office.
• This job routinely requires physical activity such as bending, walking, lifting 30-50lbs, etc.

Qualifications/Skills:

Ideal candidate should possess –

• Passion for music, recorded music history, pop culture, and an understanding of the music business
• Background in Archiving preferred but not required
• Brings scalable approaches and an understanding of physical and digital media
• Is versed in physical and digital file formats and has experience managing photography and creative libraries within the entertainment space.
• Must be highly organized with a passion for marketing, audio, video photography, and cinematic content
• Asset management or creative services experience
• Detail oriented and highly organized
• Strong analytical and critical thinking skills
• Excellent communication and relationship building skills
• Strong time-management skills
• Manages client assets according to investment preferences and company goals
• Fosters and maintains positive client relationships
• Compiles and presents asset management reports to clients, supervisors and senior executives
• Contributes to marketing team efforts by accomplishing related tasks as needed
• Unstoppable work ethic
• Understanding of the music marketplace
• In touch with current trends and digital media
• Familiarity with the nuances of music IP management
• Ability to identify musical trends in the marketplace and anticipate those which will achieve significant fan bases.
• Provide timely communication regarding the status of each assets & projects (i.e. alerting business affairs of legal issues, advising senior management of potential project overages or delays)
• Be a great problem solver – even more so, have the ability to anticipate issues before they arise and adjust accordingly.
• Understanding of the workflow within a marketing, production, or creative department or company

Education and Experience Required:

• Bachelor’s degree in Library & Info Sciences, Music Business or related field
• Experience in Adobe Photoshop, InDesign, Illustrator
• Experience in Microsoft Excel and Powerpoint

Wave Position – It would be seismic if you also had:

• Encyclopedic musical knowledge and interest in recorded music history
• Creative Marketing Ideas and how to execute
• Experience with audio and video editing software (Pro Tools, Premiere Pro, Audition)
• Project management expertise and experience in a process-centric, operational role
• Archiving and/or Filemaker Experience

Benefits:

We offer exceptional benefits, to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for all small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation days.

The Primary Wave Sync department is seeking a Creative Sync Coordinator / Audio Catalog Specialist for a position based in our Los Angeles office.

An excellent opportunity to join one of the music industry’s leading companies and sync departments. We are looking for someone with prior experience who is very ambitious, extremely organized when it comes to managing audio assets, and who above all is passionate about the music and film/tv industry.

This is a creative position that reports to the President, Global Sync, and would involve working closely with the entire Sync team as well as other Primary Wave departments. The main focus of the position is managing our company’s growing audio catalog using DISCO and other digital audio platforms.

Key Responsibilities Include:

In the position, the candidate would:

• Oversee management of our department’s audio catalog, maintaining proper metadata & organization for ingestion into DISCO and would manage other sync department audio archives.
• Liaise with artists, their representatives, co-rights holders, as well as other Primary Wave departments to obtain music and other materials
• Assist with the design and execution of sync department e-blast campaigns
• Curate song playlists from our catalogs to support the sync team’s pitching to various projects across film/tv/advertising/video games and more
• Maintain and update the department client / contact info list
• Help supervise department interns
• Attend and participate in various creative meetings and the weekly all-staff meeting
• Be a key part of a collaborative and ambitious team of creatives, working alongside team members as well as company leadership.

The ideal candidate:

• Must have at least 4 years’ experience working in music publishing, licensing, music supervision or a similar music industry role
• Has established relationships with sync industry peers (e.g., sync licensing departments at major labels and publishers)
• Is very passionate about music of all styles and eras
• Knows the fundamentals of music publishing and copyright, and has general experience with the sync licensing process
• Has extensive experience with various digital audio formats, knows advanced features of iTunes as well as Disco or similar online music pitching platforms.
• Has extensive experience using Mailchimp or similar e-blast design platforms
• Has extensive experience with Photoshop, Canva or other similar graphics program
• Is knowledgeable and passionate about film, TV, creative advertising, the sync business, and all things music and pop culture
• Has an outstanding work ethic and would call themselves a multi-tasker!
• Is an ambitious self-starter and can work independently as well as on team projects
• Has excellent verbal and written communication skills
• Has experience with video editing and digital video file management
• Has experience with Microsoft Excel and Office Suite
• Has excellent overall attention to detail
• Is a team player and works well in a collaborative environment
• Is constantly curious and always up for new challenges!

Benefits and Compensation:

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.

We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Job Description:

We seek an enthusiastic Creative Art Director to act as our primary liaison for the visual identity of a project or campaign behind our brand’s visual language. This role will report to the President of Music Publishing.

Key Responsibilities include but not limited to:

• Set the creative tone for how people see, feel, and engage with our brand and other aesthetics.
• Collaborate with company leaders to bring concepts to life – weather it’s a global campaign launch, a reimagined brand identity or company branded momentum.
• Collaborate closely with applicable team members to align visuals with messaging and business objective
• Lead the creative direction for multi-channel campaigns from concept to final execution
• Adhere with brand guidelines
• Overseeing the design of visual elements such as graphics, layout, digital media, photography, etc.
• Ensuring all creative work meets artistic standards, and brand guidelines
• Present all concepts and campaigns to senior management for approval
• Execute creative art ideas effectively
• Ensure final product of vision is strategically aligned with marketing and brand goals
• Design with purpose – every creative art design should be with intention

Qualifications:

• Has 10+ years’ experience working + years of experience in art direction, with a strong portfolio showcasing multi-platform campaigns and brand identity work.
• Proficiency in design software such as Adobe Creative Suite, Sketch and Figma
• Exceptional visual and conceptual creativity
• Ability to communicate creative ideas clearly the team
• Problem solving skills for balancing creative vision with practical constraints such as budget and deadlines
• Handa on experience with logo design, typography, color, web layout design, print production, and image selection
• Excellent communication skills with the ability to collaborate across creative, corporate and business teams
• Solutions-oriented, proactive and comfortable working both independently and within a collaborative team environment
• Strong organizational and project management skills and excellent attention to detail

Benefits:

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.

We work to maintain the best possible environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

Job Description:

We are looking for an enthusiastic colleague with a dedicated work ethic and a sharp mind who will own the end-to-end operational transition of newly acquired music catalog assets, from pre-closing through onboarding and revenue stabilization, which includes, but is not limited to, a thorough understanding of rights and royalty sources and the management and redirection thereof.  The right candidate will bring deep knowledge of and experience with global music rights infrastructure, strong project management discipline, and the ability to manage multiple complex transitions simultaneously while working effectively with sellers at varying levels of operational sophistication. The role reports to the VP of Revenue Growth and Income Tracking.

Specific responsibilities include:

• Work with Sellers in the “pre-closing” phase to encourage uptake upon closing:
  • Translate diligence schedules into operational implementation plans
  • Educate Sellers and internal stakeholders regarding required documentation and communicate realistic timelines and follow-through
  • Lead structured onboarding calls
  • Provide hands-on guidance through registration transfers and documentation gaps
  • Oversee setup of 3^rd party royalty obligations including payee changes
• Develop a standardized practice or “playbook” for technical onboarding of music catalog assets upon closing:
  • Ensure coverage for each rights type and royalty streams (publishing, masters, neighboring rights)
    • PROs (ASCAP, BMI, SESAC, GMR, global PROs)
    • Rights of Administration/ Rights of Distribution
    • Neighboring rights (SoundExchange, PPL, global CMOs)
  • Exert efforts to streamline the transition from legacy administrators
  • Clean, validate, and structure incoming works schedules, ISRC/ISWC data, territory splits.
  • Flag missing metadata or conflicting chain of title.
• Follow up as needed among all parties until resolution is reached.
• Ensure seamless handoff to income tracking post-stabilization.
• Perform ad-hoc special projects to support management and investor needs
• Communicate regularly and effectively with management and all stakeholders to ensure accuracy of real-time decisions

Experience and Skills:

• Bachelor’s degree, with 8+ years of experience in music publishing, recorded rights, royalty administration, or catalog acquisitions required
• Deep knowledge of Global PRO’s, Neighboring rights structures, DSP revenue reporting, and chain of title analysis
• Experience working with large works schedules
• Strong metadata literacy (ISRC, ISWC, IPI, CAE, etc.)
• Strong proficiency in Excel required
• Ability to synthesize data and create reports from scratch
• Exceptional attention to detail and accuracy
• Ability to multi-task and manage time to prioritize tasks
• Must be self-motivated with an intellectual curiosity
• Excellent analytical and problem-solving skills
• Strong verbal and written communication skills

Benefits and Compensation:

We offer exceptional benefits to our employees. In addition to a competitive salary, we offer an excellent career path. We provide one of the best available benefit programs for small businesses, including a healthcare plan, 401(k), long-term and short-term disability, holidays, life insurance, hybrid work schedule, personal and vacation time off.